ENTITY RESPONSIBLE FOR DATA PROCESSING

DATA PROTECTION OFFICER (DPO):

MMSystem Service
Mr. Marc Mätzig (external data protection officer)
Tel.: +49 (0)202 24 71 802
Email: mte@edsbonline.eu

postal:
z. For the attention of the data protection officer
MICRO-TECH Europe GmbH
Mündelheimer Weg 36
D-40472 Düsseldorf

 

With this Privacy Policy, we would like to inform you (i.e. as a user, interested party and/or visitor) about the nature, scope and purposes of the processing of personal data in the context of our online presence (https://emea.mtmed.com/) and online offers.

BASIS FOR THE LAWFULNESS OF DATA PROCESSING

Provided we have obtained your consent for the processing of personal data, Art. 6 Para. 1 Clause 1 lit. a of the GDPR serves as the legal basis for the processing of your personal data.

When processing your personal data to fulfil a contract, Art. 6 Para. 1 Clause 1 lit. b of the GDPR shall apply as the legal basis. This shall also apply to the processing necessary for implementing pre-contractual measures.

If the processing of personal data is necessary to fulfil a legal obligation to which our company is subject, Art. 6 Para. 1 Clause 1 lit. c of the GDPR shall apply as the legal basis.

If the processing is necessary to safeguard a legitimate interest of our company or of a third party and if the interests, fundamental rights, and freedoms of the person concerned do not outweigh the first-mentioned interest, Art. 6 Para. 1 Clause 1 lit. f of the GDPR shall apply as the legal basis for processing.

DATA IS PROCESSED FOR THE FOLLOWING PURPOSES

Website provision

The MICRO-TECH Europe GmbH website collects a series of general data and information every time a data subject or an automated system accesses the website. This general data and information is stored in the server’s log files. The following data may be collected

(1) browser types and versions used,
(2) the operating system used by the accessing system,
(3) the website from which an accessing system comes to our website (referrer),
(4) the sub-websites that an accessing system calls up on our website,
(5) date and time of access,
(6) the internet protocol address (IP address),
(7) the Internet service provider of the accessing system and
(8) other similar data and information used in the event of attacks on our information technology systems.

When using this general data, MICRO-TECH Europe GmbH does not draw any conclusions about the data subject. Rather, this information is needed to

(1) properly deliver the contents of our website,
(2) optimise the contents of our website and its advertising,
(3) ensure the permanent functionality of our information technology systems and the technology of our website, as well as
(4) provide law enforcement authorities with the information necessary for law enforcement in the event of a cyber attack.

MICRO-TECH Europe GmbH and service providers therefore evaluate anonymously collected data and information, on the one hand, to enhance data protection and data security within our company and, on the other hand, to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from personal data.

Service provider
Raidboxes GmbH
Hafenstrasse 32
48153 Münster
Privacy Policy: https://raidboxes.io/legal/privacy/

Purpose of data processing
The collection of log files serves to track blocked or malicious website access to ensure forensic activities as well as the security and stability of our website.

Legal basis
The legal basis for data processing is Art. 6 Para. 1 Clause 1 lit. f of the GDPR.

Legitimate interests
The legitimate interest in data processing within the meaning of Art. 6 Para. 1 Cl. 1 lit. f of the GDPR also lies in the above-mentioned purposes.

Data retention period
The data will be deleted as soon as it is no longer required to fulfil the purpose for which it was collected. This is usually the case after one month at the latest.

Option to object
To the extent data is data is collected as described, this is absolutely necessary for the backup and operation of the website. In this, there is no option to object.

E-MAIL

Email is part of the general communication between you and us. The purpose of this communication is to inform you about our products and services and respond to your inquiries or applications. We process your contact details and the information you provide to us in this email.

Purpose of data processing
Communication with us.

Legal basis
The legal basis for data processing is Art. 6 Para. 1 Clause 1 lit. b of the GDPR.
The legal basis for data processing is Art. 6 Para. 1 Clause 1 lit. f of the GDPR.

Legitimate interests
As mentioned in the purpose, the legitimate interest in the processing of your email address and the content of this email is also our legitimate interest in the maintenance and/or initiation of our business relationship with you.

Option to object
You can contact our data protection officer (see above) to object to the processing of your data.

CONTACT FORM

We collect personal data when you voluntarily provide it in the process of contacting us. We will, of course, only use the personal data submitted to us in this way for the purpose for which it was provided when you contacted us.

This data is communicated voluntarily basis, and, in these cases, you initiate the communication.  To the extent this concerns information on communication channels (e.g. name, company, email address, telephone number), we will use these channels to contact you in accordance with your request.

Purpose of data processing
The purpose of processing your data is to process and respond to your request.

Legitimate interests
The legitimate interest in processing also lies in the purposes described.

Legal basis
The legal basis for processing the data you submit when contacting us is Art. 6 Para. 1 Clause 1 lit. f of the GDPR.

Data retention period
We delete the data that we collected from you as part of the contacting process as soon as these are no longer necessary for fulfilling the purpose of their collection, i.e. your request has been fully processed and no further communication with you is needed, nor have you requested further communication.

If you use the contact form as part of a contractual relationship, we will store the data collected for each request for a period of three years from the end of the contractual relationship.

Option to object
You can contact our data protection officer (see above) to object to the processing of your data.

GOOGLE MAPS ROUTE PLANER

We use the Google Maps service of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (“Google”) on our website. Google Maps allows us to display interactive maps directly on the website and facilitates your convenient use of the map function. When you visit our website, Google is notified that you have accessed the corresponding sub-page of our website. In this context, your IP address as well as other data, when applicable, will be transmitted to Google. This occurs regardless of whether you have a user account with Google or not. If you are logged in to Google, your data will be assigned directly to your account. If you do not wish this, you must log out before using the card service. Google stores your data as usage profiles and applies them for the purposes of advertising, market research and/or requirements-oriented design of its website. This type of evaluation is carried out (even for users who are not logged in) to provide interest-based advertising and inform other social network users about your activities on our website. You have a right to object to the creation of these user profiles, which you must exercise vis-à-vis Google.

Legal basis
The legal basis for processing is Art. 6 1 Clause 1 lit. f GDPR.

Purpose of data processing
Provision of a card service

Legitimate interests
We have a legitimate interest in offering you an attractive and user-friendly card service and optimising our website.

Option to object
For more information about Google Maps and the possibility of revocation, please contact Google Ireland Limited.

You can revoke your consent to the use of Google Maps at any time by changing the corresponding setting in your browser or deleting the cookies. For the purpose and scope of data collection and further processing by Google as well as your rights and settings options in this regard to protect your privacy, please refer to Google’s privacy policy:  https://policies.google.com/privacy?hl=de.

VIDEOS ON OUR WEBSITE

When you access videos or download files on our website, personal data is transmitted to the respective service providers. This includes, for example, your IP address and the time and duration of use. By using these services, you agree to the privacy policies of these providers. Further information can be found in their respective privacy policies.

Provider
Vimeo.com, Inc.
Attention: Data Protection Officer
330 West 34th Street, 5th Floor
New York, NY 10017, USA
Privacy@vimeo.com
Privacy Policy

Purpose of data processing
Provision of online videos: Live recordings of seminars and symposiums

Legitimate interests
The legitimate interest in processing also lies in the purposes described.

Legal basis
The legal basis for processing is Article 6, Para. 1 Clause 1 lit. f of the GDPR.

Data retention period
See the provider’s privacy policy

Option to object
For more information about Vimeo.com, Inc. and the option to withdraw, please contact Vimeo.com, Inc. (Privacy Policy).

Alternatively, if you are in the UK or EU/EEA and wish to exercise your rights or have any questions about our processing of personal data, you may also contact our local representative.

For the EU or EEA: RA Robert Niedermeier, DATA BUSINESS SERVICES GmbH & CO KG-Germany, Nördliche Münchner Str 47, 82031 Grünwald/Munich, Germany; or by email to niedermeier@db5.io.

For the UK and Northern Ireland: Lawyer Robert Niedermeier, DATA BUSINESS SERVICES GmbH & CO KG-UK, Golden Cross House, 8 Duncannon Street, Greater London WC2N4JF, London, England; or by email to niedermeier@db5.io.

Alternatively, if you are in the UK or EU  and wish to exercise your rights or have questions about our processing of personal data, you may contact our Local Representative.

For the EU or EEA: RA Robert Niedermeier, DATA BUSINESS SERVICES GmbH & CO KG-Germany, Nördliche Münchner Str 47, 82031 Grünwald/Munich, Germany; or by e-mail to niedermeier@db5.io.

For Great Britain and Northern Ireland: RA Robert Niedermeier, DATA BUSINESS SERVICES GmbH & CO KG-UK, Golden Cross House, 8 Duncannon Street, Greater London WC2N4JF, London, England; or by e-mail to niedermeier@db5.io.

Cookies are small text files that are stored on your computer when you visit our website and enable your browser to be recognised. Cookies store information such as your language setting, the duration of your visit to our website or your input on our website.

There are different types of cookies: Session cookies are temporary cookies that are stored in the user’s internet browser until the browser window is closed and the session cookies are deleted. Permanent or persistent cookies are used for repeated visits and stored in the user’s browser for a predefined period of time. First-party cookies are set by the website that the user visits. Only this website can read information from the cookies. Organisations that do not operate the websites the user visits set third-party cookies. Marketing companies use these cookies, for example.

The cookies used on our website are:
Essential (2) Essential cookies enable basic functions and are required for the website to function properly.

Statistics & Marketing (3) Statistics cookies collect information anonymously. This information helps us understand how our visitors use our website. Marketing cookies are used by third parties or publishers to display personalised advertising. They do this by tracking visitors across websites.

GOOGLE ANALYTICS

Legal basis
The legal basis for the use of cookies in the case of cookies required for the operation of the website is Art. 6 para. 1 Clause 1 lit. f GDPR. In the case of unnecessary cookies, the legal basis is your consent in accordance with Art. 6 Para. 1 lit. a GDPR.

Legitimate interests
We use necessary cookies on our website to ensure the proper functioning of the website and provide basic functionalities. The legitimate interest in data processing within the meaning of Art. 6 (1) (1) (f) GDPR also lies in the above-mentioned purposes.

Option to object
You can also delete necessary cookies already stored on your device at any time. Cookies help us tailor the site to meet your individual needs regarding language, preferred interests, etc. If you do not want cookies stored on your computer, simply switch off the cookies function on your web browser. Please refer to the instructions from your browser provider to see how this functions in detail. We would like to point out that the functionality of our website is no longer guaranteed.

CUSTOMER SURVEYS

Intermittently, we email customer satisfaction surveys to inquire about your satisfaction with our products and/or services. Completing surveys is voluntary. The survey is conducted via our service provider’s web interface and is largely anonymous. Your IP address will be anonymised when our service provider collects your participation. In the process of obtaining this data from you, you will be assigned a user ID when you confirm your participation in the survey. This user ID – in the form of a cookie – does not allow any conclusions to be drawn about the person behind the interaction data and is therefore anonymous.

Purpose of data processing
Conducting surveys on customer requirements and product improvement

Legal basis
Sending the emails and the survey correspond to our legitimate interests in accordance with Art. 6. Para. 1 Cl. 1 lit. f of the GDPR.

Legitimate interests
The legitimate interest in data processing within the meaning of Art. 6 Para. 1 Cl. 1 lit. f of the GDPR also lies in the above-mentioned purposes.

Data retention period
The results and evaluations of the surveys are stored and processed for up to 2 years.

Option to object
You have the right to object to the sending of invitations to surveys at any time with effect for the future.

SOCIAL BOOKMARKS

Social bookmarks (from Facebook and LinkedIn) are integrated on our website. Social bookmarks are Internet bookmarks that enable users of these services to collect links and news items. These are only included on our website as a link to the corresponding services. After clicking on the integrated graphic, you will be redirected to the respective provider’s website, i.e. only then will user information be transmitted to the respective provider. For information on the handling of your personal data when using this website, refer to the respective provider’s privacy policy.

MICRO-TECH EUROPE’S SOCIAL MEDIA PAGES

We maintain publicly accessible profiles on social networks. The social networks we use are detailed below.

Social networks such as Facebook, LinkedIn, etc. can generally comprehensively evaluate your user behaviour when you visit their website or a website with integrated social media content (e.g. like buttons or advertising banners). Visits to our social media presences triggers numerous data protection-relevant processing operations.

If you are logged into your social media account and visit our social media presence, the operator of the social media portal can assign this visit to your user account. Your personal data may also be collected even if you are not logged in or do not have an account with the respective social media portal. This data collection may occur, for example, through cookies stored on your device or by collecting your IP address. With the help of the data collected here, the operators of the social media portals can create user profiles that store your preferences and interests. This facilitates interest-based advertising both within and outside the respective social media presence. If you have an account with the respective social network, interest-based advertising can be displayed on all devices on which you are or have been logged in. Please note that we cannot track all processing operations on the social media portals. Depending on the provider, further processing may therefore be carried out by the operators of the social media portals. For details, please refer to the terms of use and privacy policy of the respective social media portals.

Purpose of data processing
External Presence of the Company

Legal basis
Our social media appearances serve to ensure the broadest possible presence on the Internet. This constitutes a legitimate interest pursuant to Art. 6 Para. 1 lit. f GDPR. The analysis processes initiated by the social networks may be based on different legal grounds to be specified by the operators of the social networks (e.g. consent within the terms of Art. 6 Para. 1 lit. a GDPR). Responsibility and assertion of claims: If you access one of our social media presences (e.g. Facebook), we are jointly responsible, alongside the operator of the social media platform, for the data processing operations triggered by the access. You can assert your rights (information, correction, deletion, limitation of processing, data portability and complaint) both to us and the operator of the relevant social media portal (e.g. Facebook). Please note that despite the joint responsibility with the social media portal operators, we do not have full influence on the data processing operations of the social media portals. Our options depend largely on the company policy of the respective provider.

Facebook:
We have a profile on Facebook. This service is provided by Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland. According to Facebook, the data collected will also be transferred to the USA and other third countries. We have concluded an agreement on joint processing (Controller Addendum) with Facebook. This agreement determines which data processing operations we or Facebook are responsible for when you visit our Facebook page. This agreement can be found at the following link: https://www.facebook.com/legal/terms/page_controller_addendum.

You can adjust your advertising preferences independently in your user account. To do so, click the following link and log in: https://www.facebook.com/settings?tab=ads.

Please refer to Facebook’s privacy policy for details: https://www.facebook.com/about/privacy/.

LinkedIn:
We have a profile on LinkedIn. The provider is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. LinkedIn uses advertising cookies.

If you would like to deactivate LinkedIn advertising cookies, please use the following link: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

For information on how LinkedIn handles your personal data, please refer to LinkedIn’s privacy policy: https://www.linkedin.com/legal/privacy-policy.

WEBINARS

We offer webinars for our existing and future customers. Webinars are interactive events conducted by our employees about the products and/or services we offer. External speakers can also be invited to the webinars. We will point this out accordingly before registering.

To conduct the webinars, we use a service provided by Zoom Video Communications, Inc. (“Zoom”), 55 Almaden Blvd. Suite 600, San Jose, CA 95113, USA, on whose platform the webinars are conducted. We have concluded a contract with Zoom for order processing; Zoom may only process personal data according to our instructions and not for its own purposes. Please note that when you visit Zoom’s website, Zoom is responsible for the personal data processed through your use of the website. If you have entered into a contractual relationship with Zoom, we have no influence on the personal data collected and processed for the purposes of our webinars. Further information on how Zoom handles personal data – particularly in connection with webinars – can be found here.

Purpose of data processing
Organisation of Web Seminars

Legal basis
We process your data for the execution of the participation contract concluded between you and MICRO-TECH Europe on the basis of Art. 6 Para. 1 Clause 1 lit. b) GDPR.

Data (Categories)
When participating in a webinar and using Zoom, the following personal data is also processed:

User data (this is all data associated with the Zoom account and its authentication, e.g. first name, last name, display name, email address, password (if no Single Sign On (SSO) is used), profile picture, Zoom user ID);

Communication data (this is data that you enter, upload or share yourself for the purposes the webinar and the associated Zoom usage);

Meeting metadata and telemetry data (This technical data includes, among other things, data related to the use of the service, including when and how sessions were conducted (IP address, event logs, session information, etc.), as well as device and hardware information that Zoom needs to access in order for features such as camera, microphone, etc. to work in the context of participation).

Please note that participation in the webinar is also possible without a Zoom account. In this case, the data collection and processing is limited to the minimum necessary to maintain the service for you.

Data retention period
The data required for the implementation of the webinar will be deleted after the webinar ends. Contractually relevant data will be stored in accordance with the statutory retention obligations.

Transfer outside the EU
We have set the possible settings so that the collection and processing of the communication content generally takes place on servers within the European Union. Since Zoom is based in the USA, we cannot rule out the possibility that data processing (in particular, meeting metadata) may also be conducted in the USA when using the service. Data may also be transferred to third countries if participants from these countries are involved.

NOTE:
Please note that we may record the webinars and then publish them on our website or social media channels. Before recording, you will be given the opportunity to object to the recording. The recording and storage of the webinar is based on Art. 6 Para. 1 Clause 1 lit. f) GDPR, as these processing operations are in our legitimate interest to present ourselves comprehensively on the Internet, inform our customers and improve the quality of our webinars.

APPLICATIONS

We offer you the opportunity to apply by email.

Purpose of data processing
HR Recruitment

Legal basis
The legal basis for processing is your application data is Art. 6 Para. 1 Clause 1 lit. b) GDPR in conjunction with Art. 88 Para. 1 GDPR in conjunction with Art. 26. Para. 1, 8 Clause 2 of the Federal Data Protection Act (BDSG).

Data (Categories)
The application documents you submit (generally, name, contact details, cover letter, curriculum vitae as well as the usual references and certificates).

Data retention period
If you are hired as a result of the application process, we will store the data you provide during the application process in your personnel file for the purpose of the customary organisational and administrative process in compliance with additional legal obligations. The legal basis here for processing your data is Art. 6 Para. 1 Clause 1 lit. b) GDPR in conjunction with Art. 88 Para. 1 GDPR in conjunction with Art. 26. Para. 1 of the Federal Data Protection Act (BDSG).

In the event of a rejection on your part or our part, we will store the data transmitted to us for a maximum of six months after notification of the rejection. The legal basis for the storage in this case is Art. 6 Para. 1 Clause 1 c) GDPR. We then delete the data, unless we are obliged to retain it for a longer period of time due to legal regulations.

DATA SECURITY

Your connections to our website are protected by the latest encryption technologies. The level of protection also depends on which encryption your Internet browser or mobile device supports. If a single page of our website is transmitted in encrypted form, this is indicated on our website by the display of a closed key or lock icon in the bottom status bar of your browser. We employ technical and organisational security measures to safeguard your data that we manage against accidental or intentional manipulation, loss, destruction or access by unauthorized persons. Our security measures are continuously improved in line with technological development.

RIGHTS OF DATA SUBJECTS

• Right of Access
  You can request information in accordance with Art. 15 GDPR about your personal data that we process.

• Right of Objection
  You have a right to object for special reasons.

• Right to Rectification
  If the information concerning you is no longer correct, you can request a correction under Art. 16 of the GDPR. If your data is incomplete, you can request completion.

• Right to Erasure
  You can request the deletion of your personal data in accordance with Art. 17 of the GDPR.

• Right to Restriction of Processing
  Pursuant to Art. 18 of the GDPR, you have the right to request that the processing of your personal data be restricted.

• Right of Appeal
  If you believe that the processing of your personal data violates data protection law, then, under Art. 77 Para. 1 GDPR, you have the right to complain to a data protection supervisory authority of your choice. This also includes the data protection supervisory authority responsible for the controller: State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia, https://www.ldi.nrw.de/kontakt/ihre-beschwerde.

• Right to Data Portability
  In the event that the requirements of Art. 20 Para. 1 of the GDPR are fulfilled, you have the right to have the data we process automatically on the basis of your consent or in fulfilment of a contract transferred to you or a third party. The collection of the data required to make the website available and storage of the data in log files is essential for the operation of the website. They are therefore not based on consent pursuant to Art. 6 Para. 1 lit. a GDPR or a contract pursuant to Art. 6 Para. 1 lit. b GDPR, but are subject to Art. 6 Para. 1 lit. f of the GDPR. The requirements of Art. 20 Para. 1 GDPR are therefore not fulfilled in this respect.

Right of revocation pursuant to Art. 7 Para. 3 of the GDPR
If the processing is carried out in accordance with Art. 6 Para. 1 Cl. 1 lit. a GDPR, you can revoke your consent at any time by, for example, contacting us through the contact details provided in our data protection declaration. The revocation does not affect the legality of the processing until revoked.

• Right to object pursuant to Art. 21 Para. 1 of the GDPR
  You have the right to object at any time, on grounds relating to your particular situation, to the processing of your personal data which is conducted on the basis of Art. 6 Para. 1 lit. f of the GDPR. We will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing serves to assert, exercise, or defend legal claims.

• Changes to the Privacy Policy
  We reserve the right to modify this Privacy Policy at any time in accordance with applicable data protection regulations. The current status is May 2025.